To ensure that that the Co-operative is physically maintained to an optimum level; to develop a
preventive maintenance program that will maximize the life of the buildings and common areas.
To develop policies and procedures, in conjunction with management, Board and committees, that
relate to the physical maintenance of the Co-op.
To be involved in long-term planning to ensure that the Co-op continues to be properly maintained.
To ensure that Co-op members are knowledgeable about good maintenance procedures.
RESPONSIBILITIES 1. To develop policies for regular inspections of all units and common areas for the purpose of determining maintenance level, repairs needed and the proper functioning of all equipment. 2. To develop policies and procedures for the following: (a) alterations to units (b) member/Co-op responsibility for maintenance and repair (c) emergency repairs, both internal and common (d) member move out or internal transfers, related to unit maintenance. 3.To act as an information resource and to educate members on maintenance procedures. To liaise with the Board on any policies or rules concerning maintenance, and/or any changes that may be required. 4.To liaise with the Board on a long-term replacement policy and budget for capital cost items.
SOURCE OF AUTHORITY Board of Directors
ORGANIZATION AND COMPOSITION Chair/Co-Chair
Calls meetings
Chairs meetings
Reviews agendas
Delegates where necessary
Prepares and maintains committee budget and finances in conjunction with the Board of
Directors.
Reports to the Board of Directors and Members (at General Meetings).
Secretary
Records all minutes of Maintenance Committee meetings
Prepares agendas
Distributes minutes and agendas to committee members, the office and the Board.
To maintain inventory of Co-op equipment
To ensure maintenance reports, etc. are properly filed.
Purchaser (General/Paint)
Maintains inventory controls
Maintains an inventory of co-op parts and equipment and re-stocks as required.
Purchases parts and equipment required to fulfil maintenance requests.
Completes monthly updates on activity and reports on same at monthly meetings.
Dispatcher
Receives and organizes incoming repair requests
Ensures completeness of information required to fulfill requests and liaises with members to obtain all required information to be able to dispatch the request
Check with Chair or Contract Coordinators, as required, to determine if repair requires professional trade to complete.
Liaise with Purchaser to obtain required materials for the specific request.
Delegates and follow up on the completion of all maintenance requests.
Completes monthly updates on activity and reports on same at monthly meetings.